Minutes – PVS Excom Conference Call Meeting – July 22, 2008

The meeting was held by conference call. Those participating included Mary Beale, David Callaway, Marvin Haas, Kerry Hines, Dick Laeser, Sue Lyon, Carolyn Maurer-DeVilbiss, Ray McKinley, Ruth Powers, Mike Strand, Dottie Villers, and David Warthen

Minutes from the June 24th Excom meeting were approved.

Dick Laeser provided the Treasurer’s Report. The balance ($12,197.06) was down slightly because of meeting and event expenditures. Dick also paid the Virginia Corporate Registration fee ($25) and provided an annual report on behalf of Excom to the state.

Dave Warthen filed the Membership Report. The number of members is stable at 176. David Abraham’s name was removed due to his death. Rachel Abraham’s status was changed from “Active Couple” to “Active Individual”. Dave mailed PVS pins to new Active members Robert and Marie Heilen, Tom and Sherri McKenna, and Paralee White. An updated club roster will be sent to members electronically at the end of July.

Ray listed the array of events ahead: An evening at Wolf Trap organized by Dottie Villers is set for Friday, August 1st. Twenty people have signed on which is the minimum number needed to qualify for group rates. A picnic is planned before the show on the theatre grounds or at Dottie’s if it rains. “I think it’s going to be a lot of fun,” said Dottie.

August 19th – Excom meeting at the home of Dave and Carolyn DeVilbiss.

August 23 – picnic at the Annapolis home of Jean and Reg Heitchue. With a limit of 25 people, it is already full.

September 13 – Crab fest at Betty Lawrence’s home.

September 16 – monthly meetings resume. Venue has not been announced.

September 23 – Excom meeting at Mary Beale’s

October 18 – Segway Tour of Gettysburg Battlefield, organized by Barbara Leonhardt

October 26 – Performance of Leonard Bernstein’s “Mass” at the Kennedy Center

Coming also in October, the Frank Shelburne Memorial hike. Sara Huggins called Dottie to be sure that the hike wasn’t overlooked. Dottie has spoken to Sally Finan who has agreed to lead the hike again this year. Last year’s hike was on October 17th.

Coming in November…the annual Chili Hike led by Nancy and Ray McKinley.

Ski Trip developments – Carolyn reported that 14 of 20 rooms reserved for the Snowmass trip (1/15-22/09) have been filled. The due date for deposits is August 15th, earlier than usual. She plans to advertise on the BRSC website. “If there are singles hovering in the wings,” said Carolyn, “ask them to call me.”

About a dozen people have expressed interest in the Tahiti Cruise (May 29-June12) that Reg Heitchue will be leading.

Patty Vagonis has volunteered once again to lead interested PVSers for Wisp Demo Day.

The September TOOT deadline will be August 23rd. Marvin offered to send an email out to members in early August to remind them of upcoming events. Everyone agreed that that was a great idea. Marvin said that Ham Morton, a former member of PVS, passed away in June. Longtime friend Bill Anderson has been asked to write a piece about Ham for TOOT. Reg Heitchue will be writing a commemorative piece about David Abraham for TOOT as well.

The meeting, which started at 7:30 pm, was adjourned at 8:10 pm.

Minutes submitted by Mary Beale, Secretary